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QuickBooks to ERP: When Should Manufacturers Upgrade to ERP?

Easy to use, reliable, and able to handle basic accounting needs, QuickBooks is a good choice for a start up or small manufacturing business. Over time, whether planned, or a natural evolvement or out of necessity, businesses change. Market conditions, customer requirements, globalization, inefficiencies, expansion, M&A and more each have an impact on longevity. When is the right time for a QuickBooks upgrade to ERP software?

Organizations that are able to evolve and transform themselves have a brighter future than those that fail to plan for what’s ahead. A QuickBooks upgrade to ERP software using the latest technology can help your manufacturing business pave a clearer path towards meeting goals and have a big business impact.

Consider how differently a manufacturer with business intelligence (BI) and KPI’s would operate as compared to one that was always reactive. How about the bottom line impact to a manufacturer with operations riddled with inefficiencies compared to a L.E.A.N. organization? Areas like this can be greatly impacted in a positive way with the right technology. A QuickBooks upgrade to ERP software can help you get there.

How to Know if You’re Reaching the Limitations of QuickBooks

QuickBooks Desktop, according to Intuit, is designed for small businesses with revenues up to two million with twenty or fewer employees. If you are nearing these parameters, or if you are reaching other limitations of QuickBooks, then it’s time to consider a QuickBooks upgrade to ERP software because QuickBooks is not ERP software.

If one or more of the below points sound like what your manufacturing business is experiencing, then you might be reaching the limitations of QuickBooks:

  1. Operations have grown and expanded
  2. Business growth or additional entities
  3. More complex financial reporting requirements
  4. Noticeable decline in QuickBooks processing speed
  5. QuickBooks user limitations
  6. Features needed are not available in QuickBooks Manufacturing
  7. Need to incorporate Industry Best Practices to be more competitive.

You’re not alone if you are experiencing any of the above. Aberdeen, a leading research organization, surveyed a group of 231 respondents and found that the most common excuses for organizations to be without ERP software were:

ERP Top Objections

It appears, based on the responses, that there is no sense of urgency for many smaller manufacturers to upgrade to a true ERP system because it is their perception that they are doing fine without it, or that it’s not worth the expense. Why spend money when you don’t have to?

ERP Cost of Ownership Less Today with ERP Cloud Solutions

If cost of ownership is a concern, ERP software is not as expensive as it once was. Today there are a multitude of solutions available to fit the needs of organizations of all sizes and a variety of budgets.

ERP pricing can vary greatly depending on factors such as platform, number of users and depth of functionality. To offer a lower cost entry point, many vendors, such as Epicor Software Corporation, offer cloud-based solutions. Epicor SaaS provides smaller businesses with many of the same features as Epicor ERP, the more traditional on-premises solution, but with a lower initial investment and overall cost of ownership.

Manufacturers Can Alleviate Many Business Challenges with Technology

By updating your technology, you have an opportunity to alleviate many of the most common challenges faced by manufacturers still using older technologies. Newer technologies provide:

  • Better insights that can show where processes are breaking down
  • More accurate data for better decisions
  • Capabilities to collaborate
  • Improved efficiencies
  • Improved responsiveness
  • Improved customer service
  • An opportunity to be more competitive.
  • Barely touching on the benefits, one can see that if upgrading is delayed for too long, then the greatest risk will be that of being left behind by those that are more efficient and more customer centric.

Status Quo is Not Easiest or Best in the Long Run

No one likes change. Change is disruptive. You might think that it’s easier to keep things status quo, but broken processes, inefficiencies and lack of accurate data can create bigger problems in the future.

Smart manufacturers look towards the future and strategize on what is will take to get there. Business goals and objectives with a clearly outlined plan in place will help today’s goals become tomorrow’s reality. Sharing company goals with employees and communicating the positive impact updated technologies will have on both the company and everyday tasks will help employees understand the need for change and embrace it instead of resist it, a great step towards ERP project success!

To learn more about upgrading your QuickBooks to Epicor ERP or Epicor ERP SaaS, contact MIS today. MIS has been selling and supporting accounting software and enabling Exceptional ERP™  for over 30 years. We’ve seen first hand how the right technology has helped our clients to be more competitive and you can be confident that we have the experience to know what it takes to get you there. With MIS you can look forward to an Exceptional ERP experience with outstanding service and ROI. Most importantly, if you’re not ready today, we are here to advise you today and help you tomorrow. For your free consultation, call 503-614-1919 today.

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Learn More About ERP Software Selection from these MIS Blogs:

ERP Strategies: Cloud ERP or On-Premises or Hybrid Deployment

9 Tips to Quickly Identify Your ERP Solution Faster

How to Select the Best ERP Consultant for Your Business


Source: Intuit


Karen Beaulieu

Karen Beaulieu has worked in the ERP software industry for over 15 years. Having worked in a variety of roles from product development, channel and direct sales to marketing, Karen has a unique understanding and perspective of the ERP software industry. Currently Karen works in a marketing capacity for MIS Consulting & Sales and MIS Solutions Canada, ULC.

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